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外貿協會培訓中心 (台北)

台北

05/29 10:26

用ChatGPT寫信最容易犯的錯誤📧(上)

💡帖子1：拿捏好語氣——告訴AI你寫給誰。

人們使用ChatGPT來回覆電子郵件，通常會犯一個重要的錯誤。

許多人只是告訴ChatGPT撰寫一封電子郵件，並僅給出簡要的內容敘述。

結果呢？

ChatGPT通常會弄錯電子郵件的語氣，這有可能會造成收件人的不舒服，

讓我們看看一個例子。

🙁ChatGPT 提示:撰寫一封給X的電子郵件，提供即將舉行的會議的相關信息。會議將討論公司的AI政策，每位參與者將分享他們對AI的經驗、擔憂和建議，以充分利用這項技術。

Subject: Upcoming Meeting on Company AI Policy Discussion

Dear [Staff],

I hope this email finds you well. As we continue to navigate the ever-evolving landscape of technology and its impact on our company, it's imperative that we come together to discuss and refine our approach to artificial intelligence (AI).

To that end, I would like to invite you to an important meeting where we will delve into the nuances of our AI policy. This meeting is scheduled to take place on [date] at [time] in [location or virtual platform].

[... Agenda of meeting ...]

Your input and insights are invaluable as we shape our AI strategy to align with our company values and objectives. Please come prepared to engage in constructive dialogue and contribute your thoughts and ideas.

If you are unable to attend, please let me know as soon as possible so we can make alternate arrangements.

Thank you for your attention to this matter, and I look forward to our productive discussion.

Best regards,

這段英文看似很流暢，但溝通不僅僅是語言問題。

語氣如何呢？

對於普通員工來說，這合適嗎？對於經理呢？

這樣的語氣如果是寫給經理的話看起來是不夠尊重的。

那我們如何解決這個問題？

✨提示技巧1：總是告訴ChatGPT你想要什麼，不僅如此，還要告訴它是為誰寫的。這將有助於創造合適的語氣。請看下方的兩個版本比較。

😊ChatGPT 提示（給經理）: 撰寫一封給經理的電子郵件，提供即將舉行的會議的相關信息。會議將討論公司的AI政策，每位參與者將分享他們對AI的經驗、擔憂和建議，以充分利用這項技術。

👍修改後ChatGPT的電子郵件表示出更多對經理的尊重

Subject: Upcoming Departmental Meeting: Discussion on Company AI Policy

Dear Managers,

I trust this message finds you well. As leaders within our organization, it's imperative that we collectively steer our company's approach to artificial intelligence (AI) in a direction that aligns with our overarching goals and values.

With this in mind, I am convening a crucial meeting to delve into the intricacies of our AI policy. This meeting is scheduled for [date] at [time] and will be held in [location or virtual platform].

[... Agenda: ...]

Your expertise and insights are crucial as we refine our AI strategy to ensure it effectively supports our departmental objectives and contributes to our company's success. Please come prepared to actively participate and contribute your perspectives.

If you are unable to attend, kindly inform me at your earliest convenience so that we can make alternative arrangements if necessary.

Thank you for your attention to this matter, and I anticipate a fruitful discussion that will guide our future steps regarding AI implementation.

Best regards,

👍修改後ChatGPT寫給員工的電子郵件

Dear [Staff],

[... Agenda of meeting ...]

If you are unable to attend, please let me know as soon as possible so we can make alternate arrangements.

Thank you for your attention to this matter, and I look forward to our productive discussion.

Best regards,

下對指令後語氣是合適的，但語言的層次和風格還是有點不對~

在下一篇文章中，我們將學習提示技巧#2，不僅能改善語氣，還能使ChatGPT的寫作更易讀！

若你對英文書信寫作有興趣: