貿協ITI台北商英教室

助理、秘書、職場英語、貿易、翻譯、英文、老師、業務銷售、商業英語、Email、AI、英文寫作、商品銷售、業務開發、書信

貿協ITI台北商英教室

關注

外貿協會培訓中心 (台北)

台北

05/31 17:38

用ChatGPT寫信最容易犯的錯誤📧(下)

💡帖子2：拿捏語言層次——告訴AI簡化語言，使其更容易（=更快）閱讀。

僅僅語氣正確就足以寫好一封電子郵件嗎？——不夠。

一封粗魯的郵件讓人不悅，而使用過於複雜的詞彙和語法的郵件也同樣讓人不快（這是ChatGPT自然會做的事！）。

讓我們看一個例子來改進寫作。

下給ChatGPT提示 😊 : 保持這封郵件的尊重語氣，但簡化語言，以中立的商務語氣使經理更容易和更快閱讀!

❎原本的版本:

Subject: Upcoming Departmental Meeting: Discussion on Company AI Policy

Dear Managers,

I trust this message finds you well. As leaders within our organization, it's imperative that we collectively steer our company's approach to artificial intelligence (AI) in a direction that aligns with our overarching goals and values.

With this in mind, I am convening a crucial meeting to delve into the intricacies of our AI policy. This meeting is scheduled for [date] at [time] and will be held in [location or virtual platform].

[... Agenda: ...]

Your expertise and insights are crucial as we refine our AI strategy to ensure it effectively supports our departmental objectives and contributes to our company's success. Please come prepared to actively participate and contribute your perspectives.

If you are unable to attend, kindly inform me at your earliest convenience so that we can make alternative arrangements if necessary.

Thank you for your attention to this matter, and I anticipate a fruitful discussion that will guide our future steps regarding AI implementation.

Best regards,

✅修改過後的版本:

Subject: Departmental Meeting: Discussing Company AI Policy

Dear Managers,

I hope this email finds you well. As leaders within our organization, it's essential that we work together to shape how our company uses artificial intelligence (AI) in line with our goals and values.

To address this, I'm calling for a significant meeting to discuss our AI policy. It's set for [date] at [time], and we'll meet in [location or online].

[... Agenda: ...]

Your expertise and insights are critical as we refine our AI strategy to support our departmental objectives and company success. Please come prepared to actively participate and share your perspectives.

If you can't attend, please let me know as soon as possible so we can make alternate arrangements.

Thank you for your attention, and I look forward to a productive discussion guiding our AI implementation.

Best regards,

修改後的郵件更簡潔，更易讀。

因為原始經理郵件過於正式和複雜😥

你可以看到修改後的版本更短，使用了更簡單的詞彙和短語，如：

😊 simpler: it's essential that we work together to shape …

😥original: it's imperative that we collectively steer …

😊 simpler: If you can't attend, please let me know as soon as possible …

😥original: If you are unable to attend, kindly inform me at your earliest convenience …

😊 simpler: Thank you for your attention, and I look forward to a productive discussion

😥original: Thank you for your attention to this matter, and I anticipate a fruitful discussion